Structure and Role of the Management Committee

Structure

The constitution requires that the club be managed by a Management Committee comprising a President, one or more Vice Presidents, a Secretary, a Treasurer (collectively "Committee Members"), and such number of other members of the Management Committee ("Officers") as provided for in the Club's by-laws and/or Standing Resolutions.

These other members of the Management Committee would normally include an Outings, Activities and/or Tours Officer, Newsletter (Bulletin) Officer, Membership Officer, Guest Speakers Officer, Welfare Officer and such other roles as determined by the Club.

Role

The role of the Management Committee is to manage the Club in accordance with the Club's constitution, by-laws and/or standing resolutions and the law. The membership may delegate certain authorities to the Management Committee by resolution. However, the Management Committee does not have the authority to make other decisions without the approval of members.

Each Committee Member should be familiar with the Club's constitution, by-laws and/or standing resolutions and ensure there are copies available at meetings. They should also be aware of Club policies and protocols and have access to insurance documents. Each Committee Member should have a portfolio detailing their role and responsibilities.

The key to a successful Club is effective leadership and regular activities. The Management Committee's overall responsibility is to provide opportunities for friendship, fellowship and fun through a wide range of activities that engage its membership. 

All Management Committee positions must be nominated in accordance with the Club's constitution and be duly elected at the Club's Annual General Meeting which is held in March each year. The Probus Year runs from 01 April to 31 March.