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Probus Club of Avoca Beach Inc.

Club Administration

MINUTES of the  LAST GENERAL MEETING

Minutes_-_General_Meeting_-_16_March_2020.pdf

MINUTES OF THE LAST ANNUAL GENERAL MEETING

Minutes_-_Annual_General_Meeting_-_16_March_2020.pdf

Information for Members

INFORMATION_FOR_MEMBERS.pdf

Constitution

By a Special Resolution at the General Meeting convened on Monday 16 November 2015, members resolved to amend Articles 7(d) and 7(e) of the current Club Constitution. The amended Club Constitution has been registered with the NSW Office of Fair Trading and lodged with Probus South Pacific Ltd.

Probus_-_Constitution_-_2015.pdf

Standing Resolutions

Standing Resolutions are a collection of decisions that the club has made to facilitate its operation and administration. Examples are the frequency of general meetings, annual membership fees, arrangements for attending club functions and general practices of the club. Unlike amendments to the Constitution, Standing Resolutions do not have to be registered with the Office of Fair Trading and can be adopted, modified or rescinded in the future at an Ordinary General Meeting.

Probus_-_Standing_Resolutions.pdf

Probus_-_Obligations_of_Membership.pdf

Probus_-_Social_Activities_Policy.pdf

Probus_-_Privacy_Policy.pdf

Probus_-_Risk_Management_Policy.pdf

Administration Policies

These are a group of documemts which the club's Management Committee has approved to help people involved in administration tasks. They are not registered. They can be reviewed and changed by the Management Committee at any time.

Annual_Schedule_of_Administration_Tasks.pdf

Record_Keeping_Policy.pdf

Email_account_management_policy_Rev.pdf

Website_management_policy.pdf

 

Membership Subscriptions

Membership Subscriptions are due and payable on 1 February each year. Members are urged to pay their Membership Subscription promptly to enable the club to pay Capitation Fees for members' insurance etc. to Probus South Pacific Ltd. Only financial members may vote at the Annual General Meeting in March. Subscriptions must be paid by 31 March to maintain membership; otherwise, the Management Committee may, by resolution, terminate the membership of any member who has not paid the annual subscription by 31st March and remove them from the Register of Members.

Current Membership Subscriptions for the Probus Club of Avoca Beach Inc. are:

 

Joining Fee

$20.00

 

Annual Membership Subscriptioin, due on 1 Februaryl each year

$35.00

A reduced Annual Membership Subscription applies for the current year to members who join after 1 August in any year.

30th Annual General Meeting 2020  

The 30th Annual General Meeting of the Probus Club of Avoca Beach Inc. was held on Monday 16 March 2020 at the Avoca Beach Bowling & Recreation Club, Avoca Drive, Avoca Beach following the General Meeting that commenced at 10.15am.

At the Annual General Meeting members resolved to:

  • Adopt the Minutes of the Annual General Meeting held on 18 March 2019
  • Adopt the audited Annual Financial Statement from 1 February 2019 to 31 January 2020
  • Receive the Annual Report of the Club
  • Elect the Club Officers and Members of the Management Committee for the coming year
  • Confirm the appointment of members to ancillary positions that facilitate the operations of the Club

Notice of 31st Annual General Meeting 2021

The 31st Annual General Meeting of the Probus Club of Avoca Beach Inc. will be held on Monday 15 March 2021 at the Avoca Beach Bowling & Recreation Club, Avoca Drive, Avoca Beach following the General Meeting that commences at 10.15am.

At the Annual General Meeting members will be asked to:

  • Adopt the Minutes of the Annual General Meeting held on 16 March 2020
  • Adopt the Annual Financial Statement from 1 February 2020 to 31 January 2021
  • Receive the Annual Report of the Club
  • Elect the Club Officers and Members of the Management Committee for the coming year
  • Confirm the appointment of members to ancillary positions that facilitate the operations of the Club
  • Deal with any other business of which notice has been given.

NOMINATIONS

Nominations open on 18 January 2021 for election of Officers and Management Committee members for 2021-22. The Management Committee comprises the President, Vice President, Secretary and Treasurer as ex-officio members, and up to eight other members, which usually include the Social Activities Coordinator, Guest Speakers Organiser, Membership Officer, Assistant Secretary, Assistant Treasurer, Newsletter Editor and Catering Manager. Remaining members are usually nominated from those holding Ancillary Appointments. Nominations also open for Ancillary Appointments, appointed by the club members or the Management Committee. Current positions and appointments are listed on page 1 of the Newsletter.

Nomination forms will be available from the Secretary and must be signed by two (2) members of the club and the member being nominated. Nominations close at the General Meeting on 15 February 2021. These positions will be filled, by ballot if necessary, at the Annual General Meeting on 15 March 2021.

Nomination_Form_2020.pdf

Probus Member Benefits Scheme

The Probus South Pacific Limited Member Benefits Scheme offers members exclusive discounts from a variety of participating businesses. All you need to do is present your Probus South Pacific Limited membership card in person, or quote the relevant membership number over the phone. Probus Club members have exclusive access to a wide range of excellent discounts and terrific deals. See http://www.probussouthpacific.org/pages/members_offers_member_benefits_scheme for details.

National Parks Fee Exemption Cards

Pensioner Concession card holders are entitled to free entry into all NSW national parks and reserves by obtaining an NPWS Exemption card.

To obtain free entry into any NSW national park or reserve, please display the NPWS Exemption card on the dashboard of the vehicle in which you are travelling, unfolded, with the expiry date facing up and clearly visible.

Applying for an exemption card is easy.

  • If it's your first time applying for an NPWS Exemption card, please send:
    • A completed application form and
    • A photocopy of both sides of your Pensioner Concession card.
  • To renew your NPWS Exemption card (which you’ll need to do each year), please send a copy of both sides of your Pensioner Concession card up to a month before its expiry. You do not need to complete an application form to renew your NPWS Exemption card.

Please write your name, address and phone number on the photocopy of your Pensioner Concession card to ensure that your name and contact details are fully legible.

Post your application to: National Parks Contact Centre Manager, PO Box A290, Sydney South NSW 1232 

 Probus Travel Insurance

The Probus Travel Insurance Plans are exclusive to Probus South Pacific Limited and are available to Probus club and Rotary club members and their guests, and immediate family members on both personal and club travel. Domestic, trans-Tasman and Worldwide cover under these plans are available exclusively through Probus.

Probus Travel Insurance Single Trip Plan A provides coverage for most pre-existing conditions for persons up to 100 years of age. Probus Travel Insurance Single Trip Plan B provides coverage for some pre-existing conditions (for insured persons up to the age of 75) with unlimited medical coverage in some areas. Probus Travel Insurance Annual Multi Trip Plan B provides the same level of coverage as Probus Travel Insurance Single Trip Plan B. It is designed for frequent travellers for an unlimited number of trips over a 12 month period, provided each trip is no longer than 45 days.

The advantage of having the option of two plans is to provide a level of cover for those members with pre-existing conditions and those who wish to have an alternate level of cover with higher coverage limits. Probus Travel Insurance can provide coverage up to 9 months in advance of your trip. The fee payable for Probus Travel Insurance will depend on your age, where you are going and how long you are going for.

To obtain a quote on Probus Travel Insurance Plan A please contact Probus South Pacific Ltd on 1300 630 488 or email [email protected] or use the quote request form at http://www.probussouthpacific.org/pages/travel_insurance_apply. You will need your membership number to complete the application form.