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Speakers and Risk Management

Speakers Program –  (Speakers arranged by Hedi Cumming)

  • September - Eileen Envien (Block Arcade)
  • October - Clif Hardy (Extracts from diaries and letters of a migrant from the UK in 1913)
  • November - Brian Williams of Consumer Affairs (Scams and fake traders)

AN EXTRACT OF THE RISK MANAGEMENT PROCEDURES FOLLOW

3.0 SAFETY AND PROTOCOL

3.1      THE MEETING VENUE.

             The Committee shall ensure: - 

              (1)       A First Aid Kit is available for use at all meetings.

             (2)         A record of all members, guests or visitors attending meetings is maintained.

             (3)         All power leads, microphone cables and other fittings are properly secured or covered.

             (4)         All persons present are advised of the location of exits, evacuation assembly point and the procedures to be followed in the case of an emergency

             (5)         A list of emergency numbers is kept and maintained at registration desk at all times.

 

             (6)         Normal/reasonable duty of care is undertaken and observed.                      

   3.2      FOOD SERVICE.

 (1)         The Hospitality Officer shall be responsible for:

(a)  Club managed food and beverage services.

(b)  Rosters for the setting up and the cleanliness of facilities.

(c) Good hygiene practices undertaken and observed.

4.0   ACTIVITIES, OUTINGS AND TOURS

       (1)       The appointed officers shall manage all approved club activities with the assistance of delegated sub committee members.

      (2)         Where possible a record of members, visitors and guests attending to be maintained.

     (3)         Any incidents/accidents/injuries to be recorded and if necessary for insurance purposes be reported to The Probus Club – South Pacific (PCSP).

 5.0      HANDLING OF MONEY

The Treasurer shall be responsible for: -

(1)         The financial management of club funds under the direction of the Management Committee.

(2)         The Treasurer may delegate the collection of monies being paid by members/guests for club activities to the Leaders of such programs.

 (3)         The banking of all collected monies within two working days for insurance cover.

 (4)         The Committee must approve all financial transactions made by the Club and   ensure that all payments are made by cheque carrying two authorised signatures.

 (5)         The Committee shall ensure that no payments are made without evidence of the debt by way of invoice, voucher or receipt.

 (6)         A register of the Clubs assets shall be maintained.

Note – Cash based accounting system rather than an accrual system need not allow for depreciation of assets.

(7)         A Budget, setting out the anticipated Income and Expenditure, shall be adopted annually.

6.0     OTHER ISSUES

The Management Committee shall endeavor to address issues related to: -

 (1)         Risk assessment and management.

 (2)         Privacy legislation