Friday 21st April 2017 at 9:30 am at Grace Joel 3rd floor Recreation room.
- Wallace Bottomley (presiding), John McDermott, Hugh Hickman, Don Shaw, Tim Donaldson, and Owen Diggelmann (co-opted to the Committee for this meeting) – a quorum.
- Apology from Brian Matthews and proxy to vote for “Winding up” given to WB.
- Elevate Brian Matthews to Honorary Life Member. Approved unanimously WB / J McD
- Minutes of previous meeting 24th March – circulated. Accepted WB / JMcD
5. Evaluation of general meeting on 7th April 2017:
- Noise from amplifier was irritating.
- Main speaker – Ms Kai Quan – “Age concern” described elder abuse using POA.
- Discussion of “The future of the Club”. The points made were:
- A question was asked about amalgamation possibilities (Bob Clements).
- Three more Committee Members are needed as a minimum, four is preferable:
- Stewards Manager - Graham Wallace (already 2 i/c) offered to assume this role.
- Secretary – Wallace B will continue this role meantime; Brian M will record minutes.
- Speakers Officer – This appointment remains vacant and is important after July.
- Visits Officer – One trip is planned, subject to funding – so is a minor appointment.
- Reduce (from 6) quorum of Committee so that its meetings are not invalidated.
- “Unless we stage good speakers and trips, why are we here?” (Bruce Robinson).
- Wind up the Club at the end of the year; meanwhile muddle on (Graham Wallace).
- Make club attractive to ladies (John Hickman, a visitor and intending new Member).
- Notice of motion: Hold Special General Meeting (Brian Matthews/ Bruce Robinson).
- Report of meetings with neighbouring Probus Clubs
- Auckland East Combined:
- Membership = 120; attendance is 65%; woman represent 85% of those attending.
- Off road parking at Kohi Bowling Club in Melanesia Road; ground-level clubroom.
- Morning tea is served at a counter. Most members stand.
- Sub $30.00 p.a.; Joining fee $35.00. Trips $35 irrespective of destination.
- They have succession problems of their own, that is, no President and no Vice President.
- St Heliers Men:
- Membership = 87; attendance is 75%.
- The Club is not entirely men-centric; ladies have their own badges, and attend functions / trips.
- Roadside parking is in The Parade and Goldie Street; the clubroom is at ground level.
- Morning tea is served upstairs where tables seat six.
- Already 60% of our Members live closer to St Heliers Bowling Club than GBC.
- Amalgamation is not an option. Instead, applications to join / transfer are formal and require approval and processing by their Committee.
- Sub $40.00 p.a. Their normal joining fee will be waived for our Members wishing to transfer.
- This offer has been put in writing. Their rep. seeks an opportunity to pitch to our Members.
- Strategies:
- Ask Rotary District Probus Chairman (RDPC) to assist. PSPL advised that no Rep. is appointed for District 9920.
- Club Health Check. Committee’s answers were reviewed / considered to be inconclusive.
- Begin Special General Meeting by asking: Is there a motion to reopen Nominations?
- Wind up Club. This may be amended to add “In June”. Recommended WB / JMcD
- Donate remaining funds to neighbouring Probus Clubs. Recommended WB / JMcD
- Invite reps of St Heliers Mens Probus to pitch.
- Provide Application forms for Members to pick up.
- Celebrate with Mid-year luncheon
- Charge $20 / head. Subsidise balance of cover charge and bar tab.
- Make awards and presentations where deserving.
- Provide prizes to be drawn by raffles.
- Motions to be put at the Special General Meeting:
- Correspondence:
- Exchange of newsletters with Auckland East Combined and St Heliers Men.
- Murray Homes – resignation acknowledgement.
- GBC – amplifier noise caused by amplifier having been switched to “Radio” instead of “PC”.
- PSPL – Return of membership and AGM; there is no Rotary Probus Rep. for District 9920
- Bill Avery – Resignation
- Receipt from Age Concern.
- Secretarial: Web page now includes latest Newsletter and Minutes.
10. Treasurer’s report:
- Expenses:
- W Bottomley – Speaker’s gift on 7th April was reimbursed with Petrol voucher ($50.00)
- Debts not approved pending outcome of the Motion to wind up the Club:
- PSPL affiliation due 30 April (47 x $6.50 =) $305.50
- Probus Auckland Association $20.00
- Pub Charity audit. Bank statement shows our cheque was presented 23 April 2017.
- Letter to Pub Charity giving thanks.
- Subscriptions – return to those that have already paid. Approved TD / WB
- Membership officer’s report:
- Resignations: Alex Kirk, Bill Avery.
- Total number of Members is 47.
- Visits officer’s report:
- Scenic drive via Kauri Grove to Hallertau Brewery at Riverhead – interest is unlikely.
- Mid-winter luncheon at Waipuna Lodge.
- WB is to provide bar tab voucher and raffle tickets.
- Speakers report:
- May Maurice Mihotich – “This is my life” No mini speaker needed
- June Peter Maxwell – “Cornwall Park” Mini speaker: Bob Clements
- July Andrew Adams – “From Pharaohs, Kings, …” This may have to be cancelled.
- House Manager’s /Steward Officer’s Report:
- Morning tea required for May and June.
- Graham Wallace will open up. Stewards to ask Ray Sutton about supplies needed.
- Almoner’s report: Colin Laing’s funeral is tomorrow 11 am. DS will e-mail Members.
- Newsletter: WB to abridge “President says ...” column to half a page.
- Other Business: WB will be away for 19th May Committee meeting; JMcD will be away in June.
Meeting concluded at 11:10 am.
Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . .
Wallace Bottomley - President